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Edith Garland Dupré Library: Distance Learning Document & Book Delivery Policy

The purpose of this policy is to direct Dupré Library's document and book delivery services for distance learning students at the University of Louisiana at Lafayette.


Dupré Library provides resources and support to the University of Louisiana at Lafayette’s distance learning programs as directed by the Southern Association of Colleges and Schools. The library ensures the provision of and ready access to adequate library resources and services to support the courses, programs, and degrees offered; and provides comparable services to offsite students either by owning the needed materials, by providing electronic access, or by arranging formal borrowing agreements.

Dupré Library’s document and book delivery services provide distance learning students at UL Lafayette access to materials owned by the library, but not readily available electronically. Distance learning students who wish to request materials not owned by Dupré Library may do so via Interlibrary Loan or through commercial document delivery providers.

Eligible Students

The document and book delivery service is intended for the University of Louisiana at Lafayette distance learning students only. Students who regularly attend classes on campus, or who live within a 705xx zip code, must retrieve items from Dupré Library in person.

Exceptions may be made for distance learning students with disabilities. Dupré Library works with the University’s Office of Disability Services to make alternate arrangements for students with disabilities on a case-by-case basis.

Document Delivery for Distance Learners

A. General policies

  • Dupré Library provides scans of materials that the library owns in print format only if the materials are not available electronically. Users should check the library’s online catalog to determine if an article is available online through links to full-text databases or links to publishers’ websites.
  • Scans of journal articles and book chapters will be sent via electronic delivery.
  • Requests will be processed Monday-Thursday, 8:30 a.m. to 4 p.m., and Friday, 7:30 a.m. to 12:30 p.m. The library attempts to process requests within 48 hours of receipt, excluding weekends and state and University holidays.

B. Copyright compliance

Dupré Library’s document delivery services are in compliance with the rights and restrictions of the copyright law of the United States (§ 107, 108):

  • The copy must be used for research, scholarship, or private study.
  • Dupré Library will copy no more than a single chapter from a book, or two articles from any journal issue.
  • Dupré Library includes the “Notice Warning Concerning Copyright Restrictions” on all copies and request forms.

Book Delivery Service for Distance Learners

Materials held by Dupré Library will be mailed to an eligible student’s current residence. Dupré Library incurs the cost of mailing materials; users are responsible for returning items to the library by their due date. Users are also responsible for return postage, but Dupré Library supplies a return mailing label.

Materials that usually can be mailed:

  • Books
  • Government documents
  • Proceedings
  • Technical reports
  • Circulating copies of theses and dissertations

Materials that usually cannot be mailed:

  • Non-circulating items
  • Special collections materials
  • Bound or single issue periodicals
  • Materials on reserve
  • Audio-visual materials
  • Interlibrary loan materials

If a user needs materials not owned by Dupré Library, he or she may request those items through Interlibrary Loan (ILL), but ILL books will not be mailed to distance learning students. Any materials ordered through ILL must be retrieved from the library in person due to their limited loan period.

Books are loaned to undergraduate students for a period of twenty-eight days and to graduate students for one semester. The loan period begins from the date the materials are mailed from the library.

Renewals of library materials are allowed as long as there has been no request for that material by any other user. Materials that are not overdue can be renewed in-person, by phone, or by contacting with the request. Include your ULID in all correspondence. Overdue materials will need to be renewed in-person.

Fines and Penalties

Fines and penalties for overdue, lost or damaged books are as follows:

  • Fines on books: $.25 per day, per book. The minimum fine is $.25 per book; maximum fine after 30 days is $15.00 per book. Fines must be paid with Cajun Cash.
  • Lost books: Full replacement cost plus $15.00 service charge per book.
  • Mutilation: Full repair or replacement cost plus $15.00 service charge per book. Individual pages are $5.00 per page.